Account Distributions

Created by Alex Savchuk, Modified on Fri, Mar 15 at 7:07 PM by Alex Savchuk

Prepare and Running Account Statements:
Preparing and running Accounts Statements gives you the ability to prepare invoices, apply payments to accounts and distribute payments to accounts payable accounts. Statements can be generated for Corporate/Member Accounts, Travel Agent Accounts and Unit Owner Accounts.

Posting Items to Corporate/Member Account Statements (folio) prior to generating statements

Step 1: Click on the Accounts button on the Main Menu at the top of the screen.
Step 2: Click on Account shown below which will open to new Accounts window.

Step 3: The Corporate/Member Accounts is set as default for Account Type field.
Step 4: Click the Search button.
Steps 5: Select the respective Corporate/Member Account you would like to adjust (or, search name or account #)
Steps 6: Click on the account name
Steps 7: Click the Folio tab
Steps 8: Select statement period you would like to adjust – (the Current Period is always set at default). For previous statement periods - Select from the drop-down field. (Top right of screen)

Step 9: Click on Add tab to add charges to the folio – A new line item field will open

Select the appropriate date (make sure the selected date is within the statement period you would like to post to)
Select Property
Category (Ledger Account items)
Description field will be auto filled
Enter the item charge amount

Step 10: Click on the Commit tab.
Step11: Save or Done (at bottom of screen) when all postings have been completed.

Generating Corporate/Member Accounts Statements

Step 1: Click on the Accounts button on the Main Menu at the top of the screen.
Step 2: Click on the Statements button from the screen.

Step 3: Click on Corporate/Member Accounts radio button

Select Property (to the right of the screen)
Check box Suppress $0 Statements (optional) if you would like to eliminate blank statements
Select New Period from the Period Date drop-down Field.
Enter period “end date” from the calendar screen that pops up.
Run Period (at the bottom of the screen)
A new window will appear containing the newly generated statement
Print Statement for review (from Adobe Reader)
Select Continue Later – this will gives you the opportunity to save the statement in “pending “ mode while you review the accuracy of the statement
Select OK from the confirmation pop-up window
Statement will indicate “In-progress” or “Pending”

Distributions to Account Statements

The Account Distribution features gives you the ability to automatically distribute (record) payments made or payments received, on an account. This process is normally performed immediately after running and reviewing the Any Accounts (Unit Owner/travel) Statements. To do this you would go to:

Step1: Click on the Accounts button on the Main Menu at the top of the screen.
Click on the Account Distributions button as shown below.
Step 2: Check the radio button next to Unit Owners Accounts (from Account Type)

Step 3: Select the statement period from the Period Date field (the statement normally shows as “Pending”)
Step 4: Click on GO
Step 5: The system will automatically distribute each amount with ending balances = 0
Step 6: Adjust Distribution Amount if the total receipts do not match the distribution amounts.
Step 7: Click on Submit (at bottom of page)

You can also make manual distributions (record payments) to each individual Unit Owners Account, by going to their individual master folios.

Closing Statements after Distribution

once the distribution amounts are posted, it is usually a good time to finalize and close the statements.
Step 1 Accounts
Step 2 Statements
Step 3 Select the Corporate/Member Accounts radio button
Step 4 Select the respective statement period (this is normally indicated as “Pending “)
Step 5 Select View Period (at the bottom of screen) – Statement window will appear
Step 6 Click on the Confirm tab
Step 7 Select OK when the message window pops up

The statement period will be closed and will not allow additional postings or corrections. These Statements can now be mailed to the respective organizations or companies.

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