Step 1:
Go to Group Account - Account Tab - Account Attributes - Pay by Account - Set to “Optional”
Step 2:
Now, go to each reservation under the account by clicking on reservations- enter the reservation number
- Click on reservation folio.
- Once on the reservation Folio, click on PAY button and you will see a pop for “Payment Details”.
- Click on the drop down for Payment method and select the account name which pops up. The account name is included in the drop down list as a result of Step 1 where the Pay by Account was set as “Optional”.
- Now, select the Account name (this will appear in the drop down) as the Payment Method
- Click Add
- Click Continue.
This will allow you to pay all room charges on this reservation through the main account.
Step 3:
Repeat Step 2 for all reservations that should appear in the account folio
Advantages of paying by an Account
- Mostly used by corporate accounts (where a company is paying for multiple employees to stay at your property).
- Once paid, a consolidated statement of account can be generated which can be given as an invoice to the guest.
