Daily Flash Report

Revenue by Type 

Definition/ Formula for Daily Flash without Breakout Tax Exempt Revenue 

Rooms 

• Sum of all room charges recorded on reservation folios, on the date selected as on the printed-on time of the report 
• Includes all ledger accounts created under the category “Room Charge” like cancellation fees, no-show fees, Room ADJ, Room discount, etc. 
• We are only considering the room charges that have been added to reservation folios. Any one of the room charge ledgers posted becomes the property's revenue which gets realized once the payment is processed 

Incidentals 

• Sum of all incidentals recorded on reservation folios, on the date selected as on the printed-on time of the report 
• Includes add-ons and packages 
• We are only considering incidentals that have been added to reservation folios. Any incidental posted becomes the property's revenue which gets realized once the payment is processed. 
•  

Taxes 

• Sum of all taxes from the associated ledger accounts 

Total Revenue 

a+b+c 

Payments by Method 

Definition/ Formula 

Cash  

Payment is taken in cash on the date selected as on the printed-on time of the report. 

Check 

Payment is taken in check on the date selected as on the printed-on time of the report. 

Credit Cards 

Payments captured on credit cards on the date selected as on the printed-on time of the report. 

Other Payment methods 

Payments made using existing gift certificates and other manually added payments like prepaid, paid out, imported payments, etc. 

Total Receipts 

a+b+c+d

NOTE:  It is rare that the days payments are equal to the days revenue.

Definition/ Formula 

The Net change in the guest ledger 

Total Revenue - Total Receipts - Net change in city ledger 

The Net change in the city ledger 

Payment made for the reservation by account as a payment method- payments made for accounts on that day. 

Trial balance 

Total Revenue - Total Receipts - Net Change in Guest Ledger - Net Change in City Ledger 

The Net change in Advanced Deposit 

Advanced deposit paid for the date selected 

Property Statistics

Definition

Total Rooms (Total Room Nights)

Total number of active rooms on the date selected as on the printed-on time of the report 

Rooms Sold (Sold Room Nights)

Total number of reservations booked for the date selected as on the printed-on time of the report 

Bookable Room Nights – Version 2 only

Total Room nights - Out of Order room nights

Out of Inventory (Out of Order Room Nights)

Number of rooms placed out of order on for the date selected as on the printed-on time of the report 

Rooms Available (remaining Available Room Nights)

(a-b-c) Total rooms available to be sold on the date selected as on the printed-on time of the report 

Occupancy (Occupancy %)

b/(a-c) Total number of rooms sold, out of the available number of rooms, excluding the rooms set out of order. 

Average Daily Rate (ADR) 

Net rooms revenue (Excluding cancellations)/ Total Rooms sold 

Rev per AvailRoom (RevPar) 

Net rooms revenue (Excluding cancellations) / Total Rooms (excluding out of order rooms) 

Daily Summary (Guest Count Statistics)

Definition/ Formula 

(Current)In-House 

• A total number of reservations who are currently staying at the property and have been checked in the system with their status as “inhouse”. 

Expected (Total) Arrivals 

• Reservations with arrival date as the date selected on the report and are yet to be checked in on the system. 

Pending Arrivals (To Be Checked In)

• Reservations whose arrival date has crossed the date selected on the report and are yet to be checked in on the system. 

Expected (Total) Departures 

• In-house reservations with departure dates as the date selected on the report are yet to be checked out on the system. 
• It is important to note that the reservations need to be checked in to add to the expected departure number on the report. 
• If the reservation is not checked in and if the departure date of the reservation is equal to the date selected on the report, then the number adds to pending arrivals. 
• An expected departure is also considered as a pending departure 

Pending Departures (To Be Checked Out) 

• In-house reservations whose departure date has crossed the date selected on the report. 
• This essentially means that these in-house reservations were supposed to be checked out on the system but were not, for some reason 
• An expected departure is also considered as a pending departure 

Stay Throughs (Current Staying OverNight)

• Reservations staying through the date selected on the report, and which do not have an expected or a pending arrival or a departure date.