The Daily Flash Report is a summary of the revenue and operational statistics of the property. 

The report provides an overview into Revenue Types, Payments and Property Statistics like ADR, RevPar, Occupancy%, bookable Rooms etc for the selected date, month-to-date, and year-to-date.  

Click on the different sections of the report below to jump to the explanation/calculation of it. 

What can I use the Daily flash report for?

The daily flash report can be used to understand

• Totals of Revenues and Payments for the date
• Breakout of revenues that are Taxable and Exempt from taxes.
• Net changes in Receivabales/ Payables and Liabilities for the date
• Room-level statistics for the property.
• The count of guests for the selected date.

Navigation

1. From the Main menu, Click on Reports
2. Under Performance Reports, click on Daily Flash

How to set up this report

Step 1: Choose the date needed. The date is automatically set to the current day.
To see another date, click on the calendar and select the date.

Step 2: Click on Run Report.

Report Output

The report displays columns with information for:

• The Selected Date. 
• Month to Date. 
• Year to Date.

For example, if the date selected is May 15, 2025, then

• Selected Date: The information is for May 15, 2025.
• Month To Date: The information for the first of the month up to the selected date (May 1, 2025 to May 15, 2025)
• Year To Date: The information is for the first date of the year up to the selected date (Jan 1, 2025 to May 15, 2025)
  
  

Revenues and Payments

This section of the report is useful to understand the reservation revenues and payments for the selected date.

Revenue Types: 

These are the broad revenue types added to the guest folio based on the date the services are expected to be provided. So if the reservation is staying at the property on 15th May 2025, then running the report for 15th May 2025 shows the room charges, taxes, fees and incidentals from the reservation for each of the below:

• Room Charges(a): Sum of all ledger accounts created with the category "Room Charges" recorded on reservation folios.
• Fees(b): Sum of all Fees recorded on reservation folios.
• Taxes(c): Sum of all items categorized as a Tax.
• Incidentals (d): Sum of all the Ledger accounts on reservations of type incidentals.
• Revenue Type Totals(A): The sum of all Room charges, Fees, Taxes and incidentals i. e. (a)+(b)+(c)+(d)

Payment Method Types:

These are payments made by guests on the selected date. These payments could be towards current, future, or past stays. Only properties that have a one-night stay and collect payments at check-in would have payments equal to revenues.

• Cash (e): Payment collected in cash on the date selected.
• Check (f): Check payments on the date selected.
• Credit Cards (g): Net of payments on guest credit cards for the date selected.
• Other Payment Methods (h): Payments made using existing gift certificates and other manually added payments like prepaid, paid out, imported payments, etc.
• Payment Method Types Totals (B): The sum of all payment types. i.e. (e)+(f)+(g)+(h)

Break out taxable and exempted revenues

The report filter lets you see the separation of taxable and exempted revenues if needed.

Steps: 

1. In the report filter, Select the desired date.

2. In "Advanced Inputs", for "Break out tax-Exempt Revenue" Select "Yes"

Net Changes

The Net Changes section reflects the financial impact of the days activities on the Accounts Receivable and Liabilities of the property. This section displays:

• Net change in Guest Ledger: Shows the increase or decrease in the total amounts owed by guests. 
  This is calculated by subtracting all Guest payments for the date from the Guest Revenues i.e (A)- (B) 
• Net change in City Ledger:  (Receivables from Accounts): Revenues on Accounts - Payments on Accounts.
• Trial balance:Total Revenue - Total Receipts - Net Change in Guest Ledger - Net Change in City Ledger
• Net change in Advance Deposits: This is the change in the Advance Deposit for the date. This factors the advance collected on the date for future stays and realization of prevoius advanced on that date as the services are rendered on the selected date  i.e Advance deposit Received on selected date - Advance deposit realized as revenue on selected date. Please see Advance deposit report for details on Advance deposit.

Property Statistics

This section provides an overview of the property's room occupancy and related metrics.

• Total Room Nights (a): Total number of active rooms on the date selected as on the printed-on time of the report
• Out Of Order room Nights (b): Number of rooms placed out of order on for the date selected as on the printed-on time of the report
• Bookable Room Nights (c): Total Room nights - Out of Order room nights ie (a)-(b)
• Sold Room Nights (d): Total number of reservations booked for the date selected as on the printed-on time of the report
• Remaining Available Room Nights: Total rooms available to be sold on the date selected as on the printed-on time of the report ie (c)-(d)
• Occupancy %: Total number of rooms sold, out of the Bookable rooms nights. ie (d)/(c)
• Average Daily Rate (ADR): Total of Room Charge (Excluding cancellations)/ Sold Room Nights
• Revenue per Available Room: Total of Room Charge (Excluding cancellations) / Bookable Room Nights

Guest Count Summary

This section provides a detailed breakdown of the number of guests staying at the property, including the number of additional guests in the rooms. This information can be used for understanding hotel occupancy, tracking the count of guests, and managing resources effectively.

• Current In-House: A total number of in-house reservations that are currently staying at the property. 
• Expected Total Arrivals: Reservations expected to arrive on the selected date that have still not been updated as In-house. 
• Pending Arrivals (To Be Checked In): Reservations whose arrival date has crossed the date selected on the report and are yet to be checked in on the system. 
• Expected Total Departures: In-house reservations with departure dates as the date selected on the report are yet to be checked out on the system. Does not include reservations that are not in-house
• Pending Departures (To Be Checked Out): In-house reservations whose departure date has crossed the date selected on the report. 
• Current Staysing Overnight: Reservations staying through the date selected on the report, and which do not have an expected or a pending arrival or a departure date. 
  

Attached is the Full Report 

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