Ledger Accounts

Ledger Accounts are categorizations of charges and payments. Anything you would like to charge on a folio, or any method of payment needs a ledger account.

Creating a Ledger Account: 

1. Click on Set Up
2. Click Ledger Accounts 
3. Click New Account
4. Fill in the
   1. Name
   2. Description
   3. Type
   4. Default Amount (Optional)
5. Click on Save

Editing an existing Ledger Account : 

1. Click on Set Up
2. Click Ledger Accounts 
3. Click the checkbox next to the name of the Ledger Account
4. Click on Edit
5. Apply necessary changes
6. Click on Save

 

Ledger accounts can be managed at the Master and Property Level. At the Master Level all ledger accounts are listed.
 
At the property level, accounts can be listed as inactive, so they don't show in the Category drop down list.
 
For example, you might want to rent beach towels and linens at the bungalows, but not have those items appear for the hotel property.
 
Master accounts are active for all properties by default.

Setting existing Ledger Account  to inactive for a property:

1. Click the Property tab
2. Select a property from the drop down ion the filter bar
3. Click the check box of the ledger account you'd like to edit
4. Click edit at the bottom of the window
5. Change the status of the account at the right to inactive

Applying Taxes to a Ledger Account  (OPTIONAL)

If a Ledger Account requires to have taxes applied please follow steps below:


1. Click on Set up

2. Click on Taxes & Fees

3. Click the pencil icon to update the applicable Tax Item(s) for the property

4. Click on Add ledger accounts

5. Ledger Account Picker will appear

6. Select all Ledger Accounts to be included in the tax




7. Click Add

8. Click on Save

Here is more information about Taxes & Fees

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