When "Include Pending Items" is checked off while running the Account Balance report, the data generated will include all pending {red clock symbol shown on the left of the line item} and posted {box with a red arrow pointing to the right}items that are currently in the folio.
This would reflect as the balance that is shown as if you were viewing the folio from inside of the reservation. Leaving this unchecked would reflect the folio balance for all posted items only.
Running a report for future dates only and leaving the "Include Pending Items" unchecked is also one way to create a list of reservations that have received advance deposits as they will show up with as having negative balance as long as the the payment is posted. If no advance deposits have been taken the future reservation list would be blank
This option is here to help track any new items that have been added to any reservation before and after running the Night Audit and any time in which the period has not yet been closed. During this time all the line items will be posted but the period is not locked so new items can still be added for that day.
When a Night Audit is run and all line items have been posted, any line item added for that same day will show as pending, except credit cards that have been successfully processed which are always posted.
Attachments (1)
Was this article helpful?
That’s Great!
Thank you for your feedback
Sorry! We couldn't be helpful
Thank you for your feedback
Feedback sent
We appreciate your effort and will try to fix the article