The Reservation List Report displays all reservations scheduled to check in or check out during the selected date range. It helps you track upcoming stays and departures across your properties.

What can I use the Reservation List for

You can use this report to:

• Manage upcoming reservations

• See reservations with pending balance.

• Find reservations without a payment method.

• Identify reservations without any room assignment

• See today's check-ins

• List reservations departing tomorrow.
  

• Keep a record of confirmed, pending, or canceled reservations

The Reservation List report shows reservations in your entire account.

If you want to see reservations for a specific property, select the property in the Property Filter in the top-right corner.

How to configure the Reservation List report

Set up the report to include the data you are interested in.

Step 1: Select Date Range

Choose either the quick filter options or set a custom date range.

• Quick filter options:
  • All reservations - All reservations ever booked for your innRoad account.
  • Future reservations - Reservations with stay dates after today.
  • Today - Reservations checking in or out today.
  • Tomorrow - Reservations checking in or out tomorrow.
  • Yesterday - Reservations checking in or out yesterday.
  • This Week - Reservations for the current week.
  • This Month - Reservations for the current month.
  • Next 7 days - Reservations for the next 7 days.
  • Next 30 days - Reservations for the next 30 days.

Step 2: Select Reservation Types

Configure the reservation types you'd like to view:

• All Reservations - Includes all reservation statuses
• Arrivals and Departures - Reservations checking-in or out in the selected date range.
• Arrivals - Only check-ins in the selected date range
• Departures - Only check-outs in the selected date range
• In House - Currently checked-in reservations in the selected date range.
• Departed - Checked-out reservations in the selected date range

Step 3: Choose how to sort your data:

You can sort the report's detailed view section by the selected field.

The report data will be sorted in ascending order.

• Reservation Number 
• Guest Name
• Reservation Status 
• Reservation Type 
• Room Number 
• Arrival Date and Time 
• Departure Date and Time 
• Previous Stays 
• Adults 
• Children

Step 4: Set up Advanced Filters (optional)

The report also includes advanced filters to help you narrow down the data:

• Unpaid Balance - Reservations that still have open balance.
• Unassigned Rooms - Reservations without an assigned room yet.
• No Payment Method - Reservations without a payment method.
• Include Revenue  - Include or exclude revenue information, like room or incidental amounts.
• Booked On Date Range - Filter by the date reservations were booked.

After selecting the filters that fit your need, click Run Report.

Report Output

The report includes 2 sections:

• Summary view:
  
  A short summary of the selected date range, with high-level statistics. The data is grouped by the Reservation Status.
  • Total reservations - Count of all reservations included.
  • Unpaid - Count of all reservations with open balance.
  • Unassigned - Count of reservations without an assigned room number.
  • No Payment Method - Count of reservations without a payment method.
  • Total Nights - Count of sold room nights.
  • Total Guests - Sum of all Adults and Children for each reservation status.
    
• The Detailed view is a list of all reservations included when running the report: